2013 A.G.M.

Annual General Assembly Meeting at EFORT: Minutes

Wednesday 5th June 2013   9.00-10.00   Taksim 1, Level B1, ICC, Istanbul

Participants

Gösta Ullmark, President

Eduardo Garcia-Cimbrelo, Chairman Historic Committee

Luigi Zagra, Past President excused

Kjeld Søballe, Chairman Scientific Committee

excused

Werner Siebert, President Elect

Richard N. Villar, Chairman Education Committee

excused

Eleftherios Tsiridis, Secretary General

Gerold Labek, Chairman Website Committee

Theofilos Karachalios, Treasurer

excused

Robert Spencer, Editor

excused

All EHS members

Approx. 35 members attended

 

Agenda Issue

Min (60)

1

Approval of the agenda (Tsiridis)

2

2

Approval of minutes of General Assembly Milan September 2012

(Tsiridis)

3

3

Report of the President (Ullmark)

            11th Congress 2014 (Stockholm 9-11 October 2014)

5

4

Report of the President Elect (Siebert)

5

5

Report of Past President (Zagra)

5

6

Report of the Treasurer & approval of financial report 2013 (Karachalios)

5

7

Report of the Secretary General (Tsiridis)

New office in Thessaloniki; Membership status; Handover from Innsbruck; Activities at EFORT;  New National Representatives; Invited speakers from EHS to international congresses; Developing EHS travelling Fellowship; EHS newsletters

5

8

Report of the Chairman of the Education Committee (Villar)

5

9

Report of the Chairman of the Scientific Committee ( Søballe)

5

10

Report of the Chairman of the Historic Committee (Garcia-Cimbrelo)

5

11

Report of the Chairman of the Website Committee (Labek)

5

12

Rules for Scientific Committee and Educational Committee (Krismer?)

5

13

Miscellaneous

5

1 Approval of the Agenda (Tsiridis)

The Agenda was approved.

2 Approval of Minutes of General Assembly Milan September 2012 (Tsiridis)

The Minutes have been approved.

3 Report of the President (Ullmark)

11th EHS Congress 2014 (Stockholm 9-11 October 2014)

The SciCom has met several times to organise symposia speakers from EHS members and Nat Reps. President Ullmark reported on the conference centre in Stockholm, which is in the city centre and is close to both the railway station and Arlanda airport. The programme will be further adjusted in the next SciCom meeting and a report will be circulated by president Ullmark to ExCom members once a more complete preliminary program is present.

4 Report of the President Elect (Siebert)

12th EHS Congress 2016 (Munich)

The Munich EHS conference has been approved. It will take place in early Autumn 2016 ? the specific date is to be arranged later on. President Elect Siebert suggested a German PCO to compete for the conference. Our event is expected to follow just after the German Orthopaedic Association conference.

5 Report of the Past President (Zagra)

Past President Zagra has previously reported on the success of the Milan conference as follows:-

1,000 participants attended from 43 different countries and all continents, including USA, Australia, Asia and Africa. There was an active involvement of all the Nat Reps. The response from reviewers and referees was excellent. The congress received more than 500 abstracts and recorded only a 10% rejection rate. There were about 350 oral presentations and 160 posters which are all available on the EHS website.

6 Report of the Treasurer & approval of financial report 2013 (Karachalios)

Treasurer Karachalios has previously reported on finances and the EHS accounts have now all been gathered in Austria and Greece under the names of Ullmark, Karachalios and Tsiridis. Prof Karachalios will report to the ExCom the details of the accounts in the near future.

Prof N Verdonschot suggested we need two independent auditors for the finances. The GA approved that. Ass Prof Dr Labek stepped down due to a conflict of interest because he is on the EHS ExCom, therefore he should be replaced by another EHS members. Prof N Verdonschot offered to fill the post; however, he is not a Full Member, but a Companion Member (because he is an engineer, not a surgeon). So it is questionable whether or not he qualifies. The ExCom will discuss. An Italian EHS Full Member, Dr Pipino, remains an auditor. The GA also decided for the auditors to report once annually on financial checks.

7 Report of the Secretary General (Tsiridis)

Membership

7 new members applied at EFORT, including two from Columbia, one from Bulgaria and four from Portugal.

Retired Members, Profs Pournaras and Verettas from Greece and Prof Knahr from Austria, have been awarded Emeritus membership.

Membership Dues: Mrs Stokes has been processing all credit card payments by fax; she is unable to check the EHS account for bank transfers as of yet. It would be good to have PayLife in place on the EHS website for 2014?s dues. The usual efforts were made to contact members whose payment has lapsed. Paid up members have received a receipt and have been advised on how to access the new EHS website. The EHS certificates have been modernised and the new logo (see website) will be applied to all correspondence. Letters sent to Young members older than 36years of age; welcome letter and certificate to new members.

The Membership List is constantly updated, plus a database of new applicants has been made.

Membership

New since 9.2012

Total

Dues paid 2013

Full

26

9 yet to be approved

3 matured Young Members

1 reactivated

347

127

International

7

17

6

Young

4 + 4 yet to be approved

12

complimentary

Companion

1

6

4

Emeritus

3

30

complimentary

Honorary

0

5

complimentary

Total

58

417

136/370

National Representatives

Focus on EHS National Representatives includes: Improve communication/activities between Nat Reps;

EHS has welcomed Prof Victor Voloshin as Nat Rep for Russian Federation and Libor Necas for Slovakia; it was noted that countries without Nat Reps are Cyprus (1 member), Luxembourg (1 member) and Poland (1 member); it was noted that countries without members outside EU are: Armenia; Azerbaijan; Belarus; Croatia; Georgia; Iceland; Kosovo; Moldova; Serbia; Ukraine.

Further aims for the office include inviting speakers from EHS to National Organisers – compile a list of volunteers to participate; Developing EHS Travelling Fellowship for senior members; Developing a bi-monthly newsletter  – a one-paragraph contribution from each Nat Rep, i.e. data of events or other important matter from their country.

Action must be taken to increase Young Members – to discuss at Nat Reps meeting.

General Duties

Handover from the Innsbruck office is complete and the new Secretary Generals office in Thessaloniki, Hellas, is up and running in St Lukes private clinic. Part-Time PA Samantha Stokes has an office, laptop, landline, mobile etc. Her daily office hours are GMT 9am-1pm.

EFORT activities include: Invitation and Agenda to all members for Annual General Assembly at EFORT; Invitations and Agendas to additional EHS meetings; Organising shared booth at EFORT with Hip International; EHS Poster.

CORS participation – CORS asked to be under EHS auspices and use our logo.

Education/Fellowship

Communication also with China has been taken over by President Ullmark, who is going to travel for the Chinese Orthopaedic Association congress next autumn and he will report back on that.

EFORT is organising a special educational programme for which EHS will be actively involved and senior EFORT fellowship for 4-6 weeks was briefly discussed for senior orthopaedic surgeons with a minimum of ten years practice to travel around Europe to gain experience in several centres. Prof N Verdonschot suggested that the Fellowship should be extended to researchers relating to muscular skeletal medicine.

This was agreed by the GA.

8 Report of the Chairman of the Education Committee (Villar)

Excused.

9 Report of the Chairman of the Scientific Committee (Sbøalle)

Excused.

10 Report of the Chairman of the Historic Committee (Garcia-Cimbrelo)

Prof Garcia-Cimbrelo is working on the archives of EHS and he will present his results in Stockholm 2014.

11 Report of the Chairman of the Website Committee (Labek)

Ass Prof Dr Labek reported on the website and the newsletters. The project is almost complete. Various aspects of the website facilities have been presented by him. He will also actively assist the organisation of Stockholm EHS.

12 Rules for Scientific Committee and Educational Committee (Krismer)

Prof Krismer was excused. It was decided in previous ExComs, that the SciCom along with the President will put together the EHS conference programme.

13 Miscellaneous

Nothing to report.

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